Registration Confirmation
Your registration will be confirmed by email from meetings@auvsi.org within two business days. Please check your junk and/or spam email folder for confirmation prior to contacting AUVSI. If you do not receive an email confirmation within five business days of the date your registration was submitted, or you have other registration questions, contact the AUVSI Registrar at meetings@auvsi.org or 571 255 7789.
By registering for this virtual event, you agree to the terms and conditions contained in this AUVSI Virtual Event Attendee Policies document and to abide by the policies described herein.
Cancellation Policy
Cancellation requests must be made in writing and sent to meetings@auvsi.org. Cancellations will not be accepted by phone. Cancellations will be acknowledged by email. If you do not receive an acknowledgement within two business days, contact the AUVSI Registrar at meetings@auvsi.org or 571 255 7789.
- 50% of the registration fee will be refunded on cancellation requests received by July 13, 2020
- Refunds will NOT be given for cancellation requests received on or after July 14, 2020
- Refunds will NOT be given for NO SHOWS
- All refund requests are processed after the event
Substitution
Substitutions will be allowed up to one week before start of event, as long as the replacement individual is from the same organization. The original registrant must make the substitution by emailing meetings@auvsi.org by Monday, July 20, 2020.
It is NOT PERMITTED to sell, trade, transfer, assign, or share your access link and/or registration code to attend the Automated Vehicles Symposium, unless such arrangement is approved in writing by AUVSI.
AUVSI reserves the right to cancel the access under any access link and/or registration code that it believes, in its sole discretion, has been improperly sold, traded, transferred, assigned or shared with another individual or individuals. In connection with such cancellation, AUVSI may retain any payments made on your behalf, and/or ban you from future virtual events.
Attendee
AUVSI reserves the right to accept or reject registrations and to cancel any previously accepted reservations, at any time, at its sole discretion, without liability to the registrant or any other party. This policy was instituted to maintain the professional environment of the show and protect the interests of our attendees and exhibitors.
AUVSI reserves the right to refuse entry or require removal from the Automated Vehicles Symposium for any violations of any terms or policies stated herein or otherwise related to the Automated Vehicles Symposium.
By registering for the Automated Vehicles Symposium, each attendee consents to release any and all rights such attendee may otherwise have to the attendee’s likeness, and to any photographs, recordings or other images owned/produced or created by AUVSI, by any exhibitor personnel, and by any member of the media during the virtual event. Attendee grants AUVSI, all exhibitors, and media the right, permission, and license to use its attendee’s name, voice, image and likeness, and releases AUVSI, all exhibitors, and media from liability resulting from such use.
AUVSI, at its sole discretion, reserves the right to decline the registration of any applicant that may violate national security or export compliance laws, including U.S. economic sanctions. Applicants must provide full, truthful information when registering, in accordance with registration terms and conditions.
Professional Conduct
The Automated Vehicles Symposium is committed to providing a professional environment free from physical, psychological and verbal harassment. AUVSI will not tolerate harassment of any kind, including but not limited to harassment based on national origin, ethnicity, religion, disability, physical appearance, gender or gender identity, sexual orientation, marital, or veteran status. This policy applies to all participants and attendees at the Automated Vehicles Symposium. Harassment includes offensive or inappropriate gestures, images and verbal comments, deliberate intimidation, stalking, following, inappropriate photography and recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome attention. If AUVSI, in its sole discretion, determine that your participation or behavior create a disruption or hinder the virtual event or the enjoyment of the virtual event content by other attendees, they have the right to remove you immediately from the event.
Registrants/Attendees may not record or broadcast audio or video of sessions from the Automated Vehicles Symposium.
Export Compliance
AUVSI reminds symposium participants that they are responsible for compliance with regulations limiting the release of export-controlled technology or technical data and the provision of defense services to non-U.S. persons under the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR). AUVSI is not liable for unauthorized releases of technical data by conference attendees.
Force Majeure
If the Automated Vehicles Symposium is cancelled, in part or whole, for any reason beyond the reasonable control of AUVSI, including without limitation acts of God, war, mob, riot or civil commotion, strikes, labor disputes, accidents, governmental laws, ordinances, regulations, requisitions or restrictions, unavailability of facilities, lack of utilities, commodities or supplies, inability to secure sufficient labor, civil disturbance, terrorism or threats of terrorism, disruption to transportation, disaster, fire, earthquakes, severe weather conditions, epidemic or pandemic, or any other comparable calamity, casualty or condition, or any other circumstances make it illegal, impossible, commercially impracticable or inadvisable to hold the Automated Vehicles Symposium at the time and place provided or in a virtual manner, the attendee waives any claim for damages or compensation, except the pro rata return of the amount paid for admission, after deduction of actual expenses incurred by AUVSI in connection with the Automated Vehicles Symposium and there shall be no further liability on the part of either party. In no event, shall AUVSI, its officers, directors, trustees, or agents be liable for any direct, indirect or consequential damages resulting from the failure to hold the Automated Vehicles Symposium.